Planning an event in the Dallas-Fort Worth area? Choosing the right caterer is key to making your event unforgettable. But before you sign a catering contract, there are some important questions to ask to ensure you’re making the right choice. At Cater Dallas, we’ve helped hundreds of clients across the Metroplex navigate this process. Here’s our expert guide on what to ask your caterer before booking your next event in DFW.

1. Are You Familiar With My Venue or Area?

DFW is huge, and the traffic is real. Ask your caterer if they’ve worked at your venue before or at least in the same city or suburb. This helps avoid surprises with logistics, parking, kitchen access, or timing. A caterer familiar with the venue will be better prepared to deliver seamless service. Cater Dallas has catered events across the Metroplex and is highly familiar with the region’s top venues. Whether you’re in a suburb or the heart of Dallas, our team knows the area and how to deliver exceptional service.

2. Do You Offer Customizable Menus?

DFW has a rich culinary scene. You may want elevated Southern comfort food, authentic Mexican cuisine, or modern American with a twist. Ask your caterer if they can customize menus to suit your taste or theme. With Cater Dallas, you’ll have access to a wide variety of cuisines pulled from our family of restaurant brands. Collaborate directly with one of our chefs to create a custom menu that reflects your tastes and theme. We even offer seasonal and holiday-exclusive menus, giving you flexibility and flavor that your guests will remember.

3. Do You Cater Towards Dietary Restrictions?

Every guest has unique tastes and dietary needs, especially at weddings or large-scale events. Whether you need gluten-free, vegan, Halal, or kosher options, your caterer should handle special requests without sacrificing taste or presentation. At Cater Dallas, we draw on expertise from multiple restaurants, allowing us to create safe, flavorful dishes for every dietary preference or restriction. Just let us know your requirements, and we’ll take care of the rest with care and professionalism!

4. What’s Included in Your Pricing?

Many Caterers list basic pricing that doesn’t include delivery, setup, or rental. Leading to surprise fees later. At Cater Dallas, we are upfront and transparent and can choose from a variety of service plans including:

• Full-Service Catering: complete with setup, staff, and cleanup
• Drop-off Plans: perfect for easy, self-serve gatherings
• Bartending Services: professional, licensed bartenders to elevate your event
• China, Flatware & Linen Rentals: for a complete, polished table setup

We tailor everything to your needs and scale, ensuring a seamless experience whether you’re hosting an intimate gathering or a large-scale celebration.

5. Are You Licensed and Insured?

This should be non-negotiable. Your caterer must have a food handler’s license, liability insurance, and, if serving alcohol, the proper permits (especially important in Texas). Don’t risk your event with a company that cuts corners. Cater Dallas is fully licensed, insured, and equipped to handle both food and bar services in compliance with Texas laws. From casual parties to large-scale events with alcohol service, we have you covered with safe, responsible operations.

6. What Makes You Different from Other DFW Caterers?

This is the heart of it. You want a caterer who’s not just qualified but genuinely invested in making your event amazing. At Cater Dallas, we are more than just food. We bring decades of experience and hospitality leadership to every event. Our purpose is to make a positive impact through our people and our restaurants. Every plate we serve, every team member we train, and every guest we greet is part of that mission.

Why Cater Dallas is the Clear Choice

Choosing a caterer in the Dallas-Fort Worth area doesn’t have to be overwhelming. By asking the right questions, and partnering with a trusted name like Cater Dallas, you’re setting your event up for success. Whether you’re planning a wedding, rehearsal dinner, business meeting, or family celebration, we’ll guide you through every step of the process with delicious food, reliable service, and flexible options. Contact us today to learn more about our catering services and to view our menus!